eDisclose™Every conflict declared. Every gift on the record.
A structured, transparent system for staff and stakeholders to declare conflicts of interest, gifts, hospitality and entertainment, with automated cycles, smart thresholds and multi-level approvals turning declarations into decisions.
Declare it once. It's tracked to resolution.
Staff and stakeholders declare outside interests, board seats, family ties, gifts and hospitality through guided forms. Every declaration is routed to the right reviewer, measured against your thresholds, and tracked to a decision, with automated reminders doing the chasing rather than your compliance team.
Above the R100 threshold, automatically routed to Compliance for review.
Conflicts, gifts, policies. One source of truth.
Conflict of Interest Register
A guided declaration flow for outside interests, completed annually and updated the moment something changes.
- Online submissions for staff and stakeholders
- 13 categories, from board seats to family ties
- Annual cycle with automated reminders
- Mid-year updates when a conflict arises
Gifts & Entertainment Register
Every gift, meal, trip and invitation on the record, with the context that makes it defensible.
- Log benefits received or given, in seconds
- Giver, recipient, value, date and purpose
- Value thresholds trigger review automatically
- Approval workflow to manager and compliance
Policy Register
The policies behind every declaration, attached to the form and accepted before it opens.
- Relevant policies attached to each category
- Read and accept required before submitting
- Acknowledgement recorded against every person
- Version in force captured on the disclosure
Policy and declaration, one loop
Policy published
v3.2 of the Gifts & Hospitality policy goes live to everyone in scope.
Staff acknowledge
Read and accepted, captured per person with a timestamp that holds up.
Declaration unlocked
eDisclose™ requires that acknowledgement before a declaration can be submitted.
Decision cites the version
Approvals reference the exact policy version in force at the time of the disclosure.
Registers stay current
Breaches and unresolved conflicts flow into the risk and compliance registers.
Annual cycles that run themselves
Declaration campaigns open on schedule, chase their own reminders, and report completion, with mid-year updates the moment circumstances change.
Routing that knows the way
Disclosures route by category to HR, Compliance or Legal, with multi-level approvals covering line manager, compliance officer, and board when needed.
Thresholds that never sleep
Set gift and hospitality limits once. Anything above the line is flagged and routed for review automatically, so nothing rests on judgement alone.
Policy acknowledgement, built in
Staff read and accept the relevant policies before a declaration can be submitted, linking every disclosure to the rules that govern it.
Board-ready reporting
Real-time dashboards of pending, approved and rejected disclosures, with category, department and value analytics, exportable in one click.
AI-scored risk
Automated risk scoring flags high-value gifts and hospitality, while conflict declarations are cross-checked against your vendor and partner database.
Bring every interest into the open
Give staff a fast, fair way to declare, and give your board a live, defensible register of every conflict, gift and decision.
Explore eDisclose™